How To Complete PA Clearances - Step By Step Guide
PA Clearances Step by Step Guide.pdf
How to Complete the PA State Police Criminal Clearance
Step 1 – Visit https://epatch.state.pa.us/Home.jsp
Step 2 – Select “Submit a New Record Check”
**NOTE: Please DO NOT select the “Volunteers only” option. HKRS considers you an independent contractor, so you are therefore not considered a volunteer**
Step 3 – Read over the “Terms and Conditions for the use of PATCH” and scroll to the bottom to hit the “Accept” button when you are ready.
Step 4 – Requestor Details – Select “Individual Request” and hit continue
Step 5 – Requestor Information – Fill out required information. Please use your personal home address and email address. For “Reason For Request” Please select “Employment” from the drop down list of options. Then, hit “Next.”
Step 6 – Record Check Request Form – Fill out all information and then click “Enter This Request.”
**NOTE: If you give your SSN your clearance will come back much quicker, but this is not required.**
Step 7 – The same page will pop up. Scroll back to bottom and click “Finished.” There should be 1 Queued Record Check Request.
Step 8 – Record Check Request Review- Review your request, and then hit “Submit.”
Step 9 – Request Checkout – Click “Checkout” when you are ready.
Step 10 – Enter your card information and pay the $22.00.
Step 11 – Record Check Details –Typically, you will receive your results back immediately. Click on the “Certification Form” to retrieve your clearance. Please email the Program Manager your clearance. If you do not receive results back immediately, make note of the control number.
Step 12 – Once you have your control number you can go back and check the status of your clearance by clicking “Check the status of a Record Check.” Once, you finally have received your results please email it to your Program Manager.
DeleteHow to Complete the Child Abuse Clearance
Step 1 – Use the link https://www.compass.state.pa.us/cwis/public/home
Step 2 – Click “Create Individual Account.”
Step 3 – The next page that will come up that says, “Create Keystone ID: General Information.”
Click “Next” in bottom right corner.
Step 4 – The next page – tells you to check your email you just used on the previous page for your temporary password.
Close browser and check your email, you should have received 2 emails from: automatedDONOTREPLY@pa.gov - one email with your Keystone ID and the other with your temporary password
Step 5 - Now go back to the first site - https://www.compass.state.pa.us/cwis/public/home and click on “Individual Login” this time
Step 6 - Next page – click on “Access My Clearances”
Step 7 - Next page – in bottom right corner, click “Continue,” after reading through information.
Step 8 - Next page – this is where you log-in with the Keystone ID that you created and the temporary password that was emailed to you.
**NOTE: The temporary password is case-sensitive**
Step 9 - Next page – please set a personal password following the password requirements, then click “Submit.”
Step 10 - Next page – Click on button “Close Window,” this will take you back, to the log-in page. Here you will log-in using your Keystone ID and the personal password you just created.
Once logged-in you will need to verify that you read and fully understand and agree to the terms and conditions of this site. Then click “Next.”
**NOTE: This site can run very slow, be patient**
Step 11 - Next page – read through information, click “Continue.”
Step 12 - Next page – click on “Create Clearance Application.”
Step 13- Next page – read through information and click “Begin.”
Step 14 -Next page – “Application Purpose”
Click on the 8th option, “Individual 14 years of age or older who is applying for or holding a paid position as an employee with a program, activity or service, as a person responsible for the child’s welfare or having direct contact with children…”
Step 15 - Next page – some of your information pre-fills in, make sure it’s correct. Please fill in your middle name, if you have one, and your gender. Scroll down and enter in your social security number, if you choose to.
**NOTE: If you give your SSN your clearance will come back much quicker, but this is not required.**
Add any previous names you were identified by in the past. Add a contact number, not required. Click “Next.”
Step 16 - Next page – fill in your current home address. Answer the following questions. IMPORTANT: Choose to have the certificate mailed out to you. Having a hard copy will ensure that you have proof of the clearance.
Step 17 - Next page – add any previous address(es) that would be attached to your name going back to 1975. Click “Next”
Step 18 - Next page – add anyone you have lived with since 1975. You will need to add, at least, one parent or legal guardian, even if they have passed on. Click “Next”
Step 19 - Next page – skim through all information to make sure you entered everything correctly. Click “Next.”
Step 20 - Next page – click the box to certify all information is accurate. Type in your first and last name as your electronic signature. Click “Next.”
Step 21 - Next page – Choose “No” when asked “Did an organization provide a code for your application?” Then click “MAKE A PAYMENT.”
Step 22 – Enter in card information. The cost will be $13.00.
Step 22 – Receive confirmation that the Child Abuse Clearance has been completed. Once your results are processed you will receive an email letting you know that they are available and from there you will want to log back into the site to be able to download your clearance.
If you chose to have it mailed to you, you will get these results in the mail in 5-7 business days from the time of completion after processing.
Step 23 – Once you receive your clearance, please email the clearance to your Program Manager.
DeleteHow To Complete the FBI Clearance
Step 1 – Go to uenroll.identogo.com.
Step 2 – Enter in the employee service code: 1KG756
Step 3 – Click “Schedule or Manage Appointment.”
Step 4 – Enter in your essential information.
Step 5 – Enter in employer information (see correct information below for Healthy Kids Running Series).
Step 6 – Enter your citizenship information.
Step 7 – Fill out personal questions and personal information.
**NOTE: There is NO authorization code for fingerprints**
Step 8 – Fill out address.
Step 9 – Select a document to bring with you to your appointment from the dropdown list.
Step 10 – Find a location near you by entering in your zip, city, or state.
Step 11 – Pick a location and set up a time that works for you.
Step 12 – Go to your scheduled appointment.
Step 13 – When you receive your results in the mail please, email the clearance to your Program Manager.
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